Scheduling Verified Meetings

Viewing and Adding Meetings

Scheduling Verified Meetings

Validia supports multiple ways to schedule verified meetings, allowing you to secure calls using your existing workflows. Once a meeting is scheduled, the Validia bot joins automatically to verify participants in real time.

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Easiest: Calendar-Connected Scheduling (Recommended)

If your organization has connected Google Calendar or Microsoft Outlook, Validia will automatically detect upcoming meetings that include a video link.

How it works:

1. Connect your calendar via the Integrations page

2. Visit the Meetings page in the dashboard

3. Click "Refresh Calendar" to sync your latest events

4. Validia will queue the bot to join meetings that include:

   • A valid Zoom, Teams, Meet, or Webex link

   • At least one participant with a bioprint or invite

This method requires no manual input after syncing.

Set up here: Calendar Integration

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Semi-Automated: ATS-Triggered Interviews

If your ATS is integrated with Validia and syncs with your calendar, scheduled interviews will automatically:

• Trigger bioprint creation or onboarding invites

• Populate the Meetings dashboard with the interview session

• Queue the Validia bot to join when the meeting starts

Not all ATS platforms sync interview events to your calendar. Confirm your setup in the ATS Integration docs.

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Manual Joining via Dashboard

You can also manually schedule a verified meeting directly inside Validia:

1. Go to the Meetings tab

2. Click "Join Meeting"

3. Paste the video conferencing link (Zoom, Teams, Meet, or Webex)

This is useful for:

• One-off vendor calls

• Internal meetings outside of your calendar system

• Testing or onboarding new teams

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What Happens Once a Meeting is Scheduled

• The Validia bot will join the video link 1–2 minutes before the start time

• Identity verification begins silently in the background

• Participants do not need to interact unless verification fails

You can monitor authentication results in real time via the Meetings dashboard or view logs after the meeting ends.

Want alerts if something goes wrong? See Messaging & Alerts