What End Users Experience

This page explains what candidates, vendors, or internal team members experience when they’re invited to use Validia for identity authentication.

Validia is agentless and runs within your existing video calls. No downloads. No extensions. No apps. Just secure identity checks where and when they’re needed.

Who this applies to

• Job candidates and applicants

• Contractors, vendors, or agencies

• Internal team members joining verified meetings

Anyone invited to a Validia-authenticated meeting follows the same onboarding flow.

Step-by-Step: End User Flow

1. Receive an Invite

• The user gets an onboarding link via email or calendar invite.

• This link is sent automatically when added through your ATS, calendar, or the Validia dashboard.

Each link is unique and protected with MFA.

2. Accept Biometric Consent

Before proceeding, users are shown a short consent form outlining how facial and voice data will be used:

• For the sole purpose of real-time identity authentication

• Not shared with third parties

• Never visible to admins or other users

• Automatically deleted based on your organization's retention policy

The user must agree to this policy before continuing.

Validia complies with biometric privacy laws including BIPA and GDPR.

3. Create an Account

• After accepting consent, the user enters name, email, and password.

• Multi-factor authentication (MFA) is required via SMS or authenticator app.

4. Capture a Bioprint

Users are guided through a quick two-step process:

Facial Capture

• Look straight into the camera

• Slowly turn head to the left, then right

• Takes less than 15 seconds

Voice Capture

• Read a short randomized sentence aloud (10–15 seconds)

• Preview and re-record if needed

5. Ready for Verification

Once completed:

• The user can join any Validia-authenticated meeting

• They won’t need to redo onboarding

Bioprints are stored securely, never displayed, and only used for real-time verification.

During the Meeting

• The Validia bot joins automatically at the meeting start time

• It silently authenticates users using their bioprint

• The user does not need to take any action

If authentication fails:

• They may be asked to adjust camera

• They can fall back to MFA or a secure email link depending on the use case.

Frequently Asked Questions

Q: Do I need to install anything? A: No, it works entirely in the video conferencing tool.

Q: How long does onboarding take? A: Less than 2 minutes.

Q: Will my face or voice be visible to others? A: No. No one, not even admins, can see or access your recordings unless they've been flagged as suspicious.