Quickstart for Administrators

Getting your organization onboarded to Validia

Step 1. Accept Your Onboarding Invitation

• You will receive a personalized email with a secure onboarding link.

• Click the link to start your account setup.

Want to learn about inviting new users to your organization? Head to the Organizations section to learn more.

Step 2. Create Your Account & Enable MFA

• Enter your name, work email, and choose a strong password.

Validia Sign Up Page

• Set up multi-factor authentication (MFA) via SMS or authenticator app. MFA is required for all users and provides a fallback option for verification.

Multifactor Onboarding

Step 3. Create Your Bioprint Profile

After account creation, you will be prompted to create both a facial and audio profile.

Create Facial Profile

• Facial flow: look straight, then turn right, then left.

Create Audio Profile

• Read a randomized passage aloud (~15–20 seconds), preview, and re-record if desired.

After this step, your profile will have successfully been created! This complete profile is known as your bioprint, used in every live verification session.

Step 4. Land on the Admin Quickstart Dashboard

After onboarding you'll be directed to the admin Quickstart dashboard, which guides you through three key setup tasks:

• Connect your calendar (Google or Microsoft) for automatic meeting sync

• Invite your first team member or candidate

• Schedule and run your first Validia-authenticated meeting

Step 5. Set Up Your Calendar Integration

• Grant OAuth access to your Google Workspace or Microsoft account.

• Once synced, your upcoming meetings will populate the Meetings page automatically.

Step 6. Invite Your First User

Option A: Manual Invite

• Go to the Organization tab.

• Click Send Signup Code, enter email, select role (admin, candidate, vendor).

• The user receives an onboarding link via email and appears as pending until they complete setup.

Option B: ATS/HR Integration

• If you have connected Greenhouse, Lever, Workday, or similar, candidate and employee records are synced automatically.

• The system sends onboarding invites for those marked as candidates or roles requiring bioprint setup.

ATS Systems

HR Systems

Step 7: Schedule & Test Your First Verified Meeting

• Schedule a meeting in Zoom, Teams, Meet, or Webex with someone who has completed onboarding.

• The Validia bot will join automatically before the meeting start time and perform verification discreetly.